Stelloccasions | Tampa Wedding coordinator
Wedding Day Coordination
Your wedding day is meant to be a celebration of love, joy, and togetherness - not a day spent worrying about schedules, setup, or last-minute surprises. Our dedicated wedding coordination team is here to make sure every detail flows seamlessly, so you can truly savor every moment.
We specialize in stepping in during those crucial final weeks, tying up loose ends, finalizing details, and ensuring your entire vendor team is fully aligned. On the big day, we’re the calm presence behind the scenes managing your timeline, solving issues before they reach you, and keeping everything running exactly as planned.
Whether it’s cueing your ceremony, managing your reception flow, or handling unexpected hiccups with grace, we’re by your side to make sure you and your loved ones experience the day you’ve dreamed of relaxed, joyful, and fully present.
With our expert coordination, your only job will be to soak it all in. We’ll take care of the rest.
Stelloccasions | Tampa Wedding Planner
Let's Talk Pricing
Every wedding is unique and the level of support you need should reflect your distinct plans and vision. Our Wedding Day Coordination service is designed for couples who’ve laid the groundwork but want a professional to take the reins as the big day approaches.
We step in during the final stretch to finalize details, communicate with vendors, create a seamless timeline, and manage all the moving parts on your wedding day. From the last-minute logistics to keeping everything on schedule, our team ensures the day unfolds exactly as you’ve imagined so you can relax and celebrate.
Wedding Day Coordination starts at $3,000, with customized proposals based on the scope and complexity of your event. This base cost includes one lead planner, one assistant, and one Couple's Concierge on your wedding day.
To give every couple our full attention and dedicated support, we limit the number of weddings we take on each season.
Full Service Wedding Planning + Design
All the Details
Wedding Day Coordination begins no sooner than 45 months from your wedding date and includes collaborative planning, coordination, and support services such as:
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Kickoff planning meeting to review key details
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Final venue walkthrough to confirm layout and logistics
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Creation of a detailed event day timeline for vendors and participants
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Floor plan and seating chart assistance
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Final confirmations with all contracted vendors
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Ceremony rehearsal coordination
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Oversight of setup and teardown on the event day
Let's Talk Pricing
Every wedding is unique and the level of support you need should reflect your distinct plans and vision. Our Wedding Day Coordination service is designed for couples who’ve laid the groundwork but want a professional to take the reins as the big day approaches.
We step in during the final stretch to finalize details, communicate with vendors, create a seamless timeline, and manage all the moving parts on your wedding day. From the last-minute logistics to keeping everything on schedule, our team ensures the day unfolds exactly as you’ve imagined so you can relax and celebrate.
Wedding Day Coordination starts at $3,000, with customized proposals based on the scope and complexity of your event. This base cost includes one lead planner, one assistant, and one Couple's Concierge on your wedding day.
To give every couple our full attention and dedicated support, we limit the number of weddings we take on each season.
What is a Couple's Concierge?
A discreet presence.
An indispensable luxury.
Your Couple’s Concierge is a dedicated member of the Stelloccasions team assigned exclusively to you for the entirety of your wedding day. From the moment they arrive to your final farewell, their sole purpose is to attend to your personal needs.
Whether it’s steaming attire, perfecting a pocket square, securing an emergency bottle of champagne, or simply holding your phone during the ceremony, your concierge handles it.
Efficiently. Elegantly. Without ever interrupting the moment.
They do not assist with setup, décor, or vendor logistics because their focus is you and only you. A Couple’s Concierge is not a nice-to-have. It’s the difference between feeling cared for and forgetting there was ever anything to worry about.
Stelloccasions | Tampa Wedding Planner process
Our Process
Inquiry & Consultation
We can’t begin bringing your vision to life until you take the first step - filling out our inquiry form. This allows us to get a sense of your celebration, priorities, and planning needs. Once submitted, you’ll be able to schedule a complimentary consultation call where we’ll dive into your vision, walk through our process, and ensure we’re the right fit for each other.
From there, if it feels like a match, we’ll move forward with a custom proposal and next steps.
Your dream day starts here - we can't wait to hear all about it.
Stelloccasions | Tampa Wedding Coordinator reviews
Words from those who've walked the aisle.
Words from those who’ve walked the aisle.
"I had the pleasure of having Crysta from Stelloccasions coordinate and plan my baby shower. From top to bottom, she handled all the details. I gave her a general theme and let her take creative control and she blew me away. The DETAILS! She has such an incredible eye and the whole event came together flawlessly. It went off without a hitch, she stayed within my budget, and surprised me with a beautiful bouquet of peonies to take home from the event. The thoughtfulness and care she has for her clients is unmatched. Guests were leaving my shower wanting her info for their next event! Stelloccasions will be the only event planning company I ever use!"
Jessica
